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KitchenSpaceRentals

EQUIPMENT INVESTMENT TRACKER

Phase Your Equipment Purchases Wisely

WARNING: Don't buy too much too soon!

This tracker helps you avoid the #1 startup mistake: buying equipment before you need it.

PHASED APPROACH:

  • • Phase 1 (£800-2,500): Before launch - essentials only
  • • Phase 2 (£500-1,500): After 3 months + £5K/mo revenue
  • • Phase 3 (£1,000-5,000): After 6 months + £10K/mo revenue

Companion to: Kitchen Decision Pack Chapter 6 (Operations & Food Safety)

YOUR BUSINESS INFORMATION

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PHASE 1: ESSENTIALS (£800-2,500)

Buy Before Launch - Cannot Operate Without These

Cookware & Tools

☐ItemEst. CostActual CostSupplierPurchase Date
☐Large stockpot (10-12L)£40-80£___________________
☐2-3 sauté pans (various sizes)£60-120£___________________
☐Chef's knives (8" and 10")£40-100£___________________
☐Cutting boards (color-coded, 3-4)£20-40£___________________
☐Mixing bowls (stainless, 3-5 sizes)£25-50£___________________
☐Measuring cups and spoons£15-30£___________________
☐Tongs, spatulas, ladles (set)£20-40£___________________
☐Food storage containers (10-15)£30-60£___________________
☐Digital food thermometer£15-30£___________________
☐Probe thermometer (for fridges)£10-25£___________________

Phase 1 Cookware Subtotal: £_____ (Typical: £315-575)

Safety & Compliance

☐ItemEst. CostActual CostSupplierPurchase Date
☐First aid kit (HSE compliant)£15-30£___________________
☐Fire blanket£10-20£___________________
☐Disposable gloves (box of 100)£5-10£___________________
☐Aprons (washable, 3-5)£20-40£___________________
☐Hairnets/caps (box)£5-10£___________________
☐Cleaning supplies (sanitizer, cloths, mop)£30-50£___________________

Phase 1 Safety Subtotal: £_____ (Typical: £85-160) - MANDATORY ITEMS

Packaging & Labels

☐ItemEst. CostActual CostSupplierNotes
☐Food containers (initial stock)£50-150£____________Type: _______
☐Labels/stickers (custom or generic)£30-80£____________Allergen info: Y/N
☐Bags/boxes for delivery£20-50£____________Branded: Y/N
☐Tape/seals£10-20£____________Tamper-proof: Y/N

Phase 1 Packaging Subtotal: £_____ (Typical: £110-300)

PHASE 1 TOTAL: £_____ (Target: £800-2,500)

PHASE 2: EFFICIENCY (£500-1,500)

Buy After 3 Months + £5K/Month Revenue

Workflow Improvements

☐ItemEst. CostActual CostSupplierPurchase Date
☐Stand mixer (5-7L, KitchenAid or equiv)£200-500£___________________
☐Vacuum sealer + bags£80-200£___________________
☐Extra stockpots (for batch cooking)£50-100£___________________
☐Sheet pans (10-15 for catering)£60-120£___________________
☐Chafing dishes (for events)£100-250£___________________
☐Slow cooker (6-8L)£40-80£___________________
☐Additional storage containers£50-100£___________________

PHASE 2 TOTAL: £_____ (Target: £500-1,500)

PHASE 3: SCALING (£1,000-5,000)

Buy After 6 Months + £10K/Month Revenue

Production Expansion

☐ItemEst. CostActual CostSupplierPurchase Date
☐Commercial stand mixer (20L+)£800-2,000£___________________
☐Commercial food processor£300-800£___________________
☐Blast chiller (if high volume)£1,500-4,000£___________________
☐Additional shelving/storage£100-300£___________________
☐Backup equipment (pots, pans)£150-400£___________________
☐Delivery/transport equipment (thermal bags)£100-300£___________________
☐Mobile POS system (Square/SumUp)£50-150£___________________

PHASE 3 TOTAL: £_____ (Target: £1,000-5,000)

TOTAL EQUIPMENT INVESTMENT

Phase 1

£_____

Target: £800-2,500

Phase 2

£_____

Target: £500-1,500

Phase 3

£_____

Target: £1,000-5,000

GRAND TOTAL

£_____

Target: £2,300-9,000 over 6-12 months

MAINTENANCE SCHEDULE

Set reminders to maintain your equipment (prevents breakdowns and extends lifespan):

Sharpen knives:☐ Monthly ☐ Quarterly ☐ As needed
Calibrate thermometers:☐ Weekly ☐ Monthly
Deep clean equipment:☐ Weekly ☐ Monthly
Replace worn items (cutting boards, containers):☐ Every 3 months ☐ Every 6 months
Service commercial equipment (mixers, etc.):☐ Every 6 months ☐ Annually

Kitchen Decision Pack | Equipment Investment Tracker | Buy in phases - don't overspend early